Job Description

Private Individual in Louisville, Kentucky Seeking a Full-Time Executive/Personal Assistant

Position Details

A private individual based in Louisville, Kentucky is seeking an experienced, proactive, and highly organized Full-Time Executive/Personal Assistant . This is a dynamic role supporting both professional and personal needs, ideal for someone who thrives in a fast-paced environment and is confident managing complex schedules, extensive travel, and multiple residences.

This position is local-only and offers a competitive salary starting at $85,000+ , depending on experience, with flexibility for the right long-term fit.

Overview

The Executive/Personal Assistant will serve as a trusted right hand, providing seamless administrative, logistical, and personal support. The ideal candidate is detail-oriented, discreet, energetic, and exceptionally skilled in executive-level travel coordination — including navigating delays, rebooking, and multi-leg itineraries. This role also involves managing vendors across multiple properties and occasional travel to homes in South Carolina and Florida .

Executive Responsibilities

• Provide comprehensive administrative support including drafting and editing emails, memos, and professional correspondence

• Assist with preparation of presentations and reports

• Maintain accurate records and perform minor bookkeeping tasks

• Organize and schedule meetings, send reminders, and coordinate catering as needed

• Manage complex professional calendars, prioritizing sensitive and time-critical matters

• Book and manage business travel (flights, hotels, transfers, itineraries)

• Handle incoming calls and respond to professional inquiries

• Perform additional executive and administrative duties as they arise

Personal Responsibilities

• Manage personal calendars and schedule appointments

• Answer phone calls, emails, and take detailed messages

• Take accurate and comprehensive notes during meetings

• Support daily time management and workflow organization

• Run errands as requested

• Oversee and coordinate home vendors on an as-needed basis

• Coordinate personal and family travel arrangements

• Assist with planning events and speaking engagements

• Prepare residences for overnight guests when needed

• Draft personal correspondence including emails and letters

• Liaise with financial advisors to ensure funds are directed appropriately

• Travel occasionally to other residences to assist with event preparation and setup

• Perform additional personal duties as they arise

Ideal Candidate

• Highly experienced Executive or Personal Assistant with significant travel management experience

• Deep understanding of how airports, airlines, and complex travel logistics operate

• Exceptionally organized with strong attention to detail

• Comfortable managing vendors across multiple properties and locations

• Energetic, adaptable, and able to anticipate needs proactively

• Maintains the highest level of discretion and confidentiality

• Flexible and calm under pressure, especially during travel disruptions

Requirements

• Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)

• Strong written and verbal communication skills

• Ability to multitask and prioritize effectively

• Must be a local candidate in or near Louisville, KY

• Willingness to travel occasionally to South Carolina and Florida

• Comfortable working with vendors and service providers across multiple homes

Compensation

• $85,000+ annually , commensurate with experience

• Open to higher compensation for the right candidate

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